General notes and information for members
HANDICAP MANAGEMENT
a. New members must provide their lifetime England Golf (CDH) Number. If a CDH number is not held, to obtain a handicap Index a player must submit scores for a minimum 54 holes, played over 9 or 18 holes, 18 holes of which must be verified by a member of BMGC with an official handicap index.
b. All members must have an understanding of the ‘Rules of Golf’.
c. If you are a member of another golf club, you must select one as your ‘home’ club for handicap purposes.
d. Handicaps will be allotted and altered in accordance with the regulations and procedures of ‘The Rules of Handicapping’ governed by the R & A and USGA.
e. Players wishing to submit a general play score for handicap adjustment purposes must have pre-registered, preferably using the MyEG golf App before commencing their round. The gross scores for each hole started must then be returned on the same system as soon as your round has finished. If any problem, please email the Club Secretary. Your National Handicap ID (CDH) No. is available on Master-Scoreboard under ‘My Golf’.
COMPETITIONS
a. Some competitions are ‘Drawn Events’ for which entries are made via ‘Future Competitions’ on Master-Scoreboard.
b. Tee-Times and playing partners are allocated by the committee. These events are shown in the diary by (D). There is no guarantee you will receive a start time within the specific tee block booked, although this will be as close as possible.
c. Failure to arrive for a Drawn Event, without prior notification to the Secretary or Competition Organiser for Senior Events, at least 24 hours ahead of the competition or, as a last resort, on the day, may result in disqualification from the next comparable Drawn Event. The event chosen is solely at the discretion of the Committee and regular offenders or players cancelling without good reason may be further penalised.
d. Unless the competition is a Drawn Event, players need to book their own tee times and arrange their own markers. Markers must have a valid handicap index and must be members of BMGC.
e. You must pre-register your intent to play in non-Drawn events via ‘Future Competitions’ on Master-Scoreboard. If you do not pre register, your intent to play is null and void and you will be taken out of the competition and your score will not count for handicap purposes.
f. After playing in a competition, you must agree your gross scores with your marker and then submit your gross hole by hole scores (not stableford points) either online or via the touch screen in the clubhouse. You must submit a score for all holes started and use the ‘did not play’ option for any holes not started. Markers are required to check the correct gross scores have been submitted by their playing partners.
g. You are required under the ‘Rules of Handicapping’ to submit qualifying scores for handicap purposes as soon as possible after a round has been completed. Failure to submit a score when required, may result in further action by the Handicap & Competitions Committee.
h. To be eligible to compete in drawn and match-play competitions, all members must have played in a minimum of 3 medal or Stableford events at BMGC in the previous 11 months (rolling). Drawn events are included and count towards eligibility. This rule also applies to New Members; however, they may enter a drawn event as a means of submitting scores for handicap purposes, but will still not be eligible to win a prize until they have competed in 3 events with a valid handicap index. (New Members wishing to enter a drawn event should be of a suitable standard or ability.)
i. Club Championship
(i) The Men’s Club Championships will comprise of the 72players registering to play with the lowest handicap index at the entry closing date.
(ii) All competitor’s must satisfy rule 2h above. Representing BMGC in scratch league matches (i.e. Wiltshire League) will also count towards the minimum of 3 events.
(iii) The defending Club Champion will be exempt from qualifying for the Championship. No other exemptions will be considered.
(iv) The Club Championship is won by the player who has the lowest gross score after 36 holes (in the event of a tie, a sudden death play-off will take place).
(v) The Old Town Cup is won by the player who has the best net score over 36 holes (in the event of a tie, count back will be used to determine the winner).
(vi) The winner of the Club Championship is not eligible to also win the Old Town Cup.
MATCHPLAY COMPETITIONS (KNOCK OUT)
a. Both players or partnerships have equal responsibility for arranging their matches. If, by the closing date, the match has not been played, one or both players or partnerships may be eliminated. Any problem, please contact the Secretary or a member of the Handicap & Competitions Committee, before the closing date.
b. If the course is closed at the weekend, the closing date for completion of a round may be extended.
c. All matches tied after 18 holes of competition are now required to go to sudden death extra holes, in order, starting at the 1st. Agreement must be made with any players waiting on the tee to ‘squeeze in’. The Complex are aware of this situation and have agreed this scenario. Please ensure appropriate consideration is given.
d. All matches must be played at Broome Manor Golf Course.
e. In Match-Play, Ready Golf should only occur if the player and opponent agree that a player can play out of turn to save time.
f. To enter Match-Play competitions all members must have played in a minimum of 3 medal or stableford competitions in the preceding11 months.
For Wiltshire Golf League Tables, Fixtures & Results, please follow this link Wiltshire Golf League.
PRIZES
a. All Club Competition Winners will receive prizes.
b. Major Events – Up to 4 prizes, subject to sponsorship.
PRESENTATION EVENING
a. There are Presentation Evenings during the season, some of which are on the same day as the actual competition. Players who enter these competitions should be available to attend the Presentation. It is embarrassing to the Club and offends the Sponsor if a prizewinner does not attend.
b. Members not attending the main Presentation Evening without informing the secretary of their absence, may not receive their prize.
c. Dress code for members receiving prizes at Presentation Evenings is now smart casual, unless otherwise stated.
COMPETITION RULES – CLUB EVENTS
1 Competition Officials
a. Official Starters and Referees shall be nominated by the Handicap & Competitions Committee for each drawn competition. The Club Professionals on duty on the day are also empowered to make ruling decisions. Officials of the day are empowered to administer the competition, penalise competitors for a breach of competition rules (players may refer to the Professionals for rulings if needed), monitor slow play, and take whatsoever action is considered appropriate to speed up play. This may include penalising competitors for continuance of slow play after an official warning has been issued.
b. In conjunction with the Complex, competition organisers are empowered to abandon a competition in the event of adverse playing conditions.
2 Starting Times
a. All competitors shall report to the starter at least 5 minutes before their allocated start-time, regardless of whether the competition is running on time or not.
b. Competitors who are absent when called to tee off will be penalised 2 shots. Late arrivals may be found a suitable tee off time but will also incur a 2 shot penalty.
3 Discontinuance of Play
a. Rules of Golf – Rule 5.7 apply. Any breach of this Rule may carry the additional penalty of disqualification from the next drawn competition.
b. If the Committee abandons the competition due to adverse playing conditions but the Golf Complex have not closed the course, all competitors may still be responsible for the payment of green fees.
4 Transportation
Players must not ride on any form of transportation during a stipulated competition round unless they are currently on the CGALT (Trust) Register of Authorised Buggy Users or if for a temporary condition, have been pre-authorised to do so by the Handicap & Competitions Committee.
5 Etiquette/Slow Play
a. You must report to the Secretary or a member of the Committee any instance of a breach of the Rules of Golf (intentional or unintentional) not acted upon appropriately.
b. Please call through the following group if your match falls one clear hole behind the preceding match.
c. Please repair all pitch marks on the green, and smooth out all foot and club marks from bunkers.
d. Wearing of denim jeans, tracksuits, football shirts and singlets is not allowed in Club Competitions. The dress code requires trousers or tailored shorts.
e. Broome Manor Golf Club actively discourages club throwing.
f. The use of mobile phones on the course is discouraged and must be kept on silent mode during Club Competitions.
g. In stroke play, Ready Golf is encouraged, but should not endanger, distract or interfere with any other player.
h. Play a provisional ball when appropriate.
i. Respect the 3 minute rule, when looking for your ball.
j. Leave clubs/trolley on side of green nearest to next tee.
k. Make sure someone in your group tees off before marking scores.
l. Pick up your ball if you cannot score in a Stableford competition or beat your partners score in a match.
m. Please keep up with the group in front.
HANDICAPS
a. All members must have an understanding of the ‘Rules of Golf’.
b. If you are a member of another golf club, you must select one as your ‘home’ club for handicap purposes.
COMPETITIONS: ELIGIBILITY & ENTRY
a. Eligibility
You are eligible to compete in all Ladies competitions as soon as you have obtained an official handicap index, with the exception of the Club Championship, which has additional requirements stipulated later.
If you do not have a valid Handicap Index you may play in individual competitions, but will not be able to win a prize. You can not enter team, pairs and matchplay events.
Handicap restrictions: Some competitions may have an upper handicap limit, this means that any one with a higher handicap may enter but must play off the maximum for the competition. This information should be on the entry sheet.
Entries will open on Master-Scoreboard a few weeks before each competition. Anyone wishing to play after the closing date may be included if there is space, please contact the Member on Duty for the specific event.
COMPETITION RULES
a. Withdrawal: If you need to withdraw from a competition after the draw has been made, you must advise the Member on Duty for that competition.
b. After playing in a competition, you must submit your gross hole by hole scores (not stableford points) either online or via the touch screen in the club house. You must submit a score for all holes started and use the ‘did not play’ option for any holes not started.
c. Caddies: The Rules of Golf specifically permit a player to use a caddie.
The rule permitting caddies in adult competitions does not apply to junior competitions.
Definition: a “caddie” is someone who assists the player in accordance with the Rules, which may include carrying or handling the player’s clubs during play.
d. Spectators are permitted to follow players, however, they should keep their distance and are advised not to speak to players as this may be deemed as giving advice.
Definition: Advice: any counsel or suggestion which could influence a player in determining his or her play, the choice of a club or the method of making a stroke. Penalty is 2 strokes.
LADIES SECTION GOLF & COMPETITIONS
a. Medals, Stablefords and Drawn Events
Two 18 hole Medals or Stablefords are held every month, 1 on a Tuesday, and 1 at a weekend. Tees are pre-booked and a draw is done for players’ convenience, they are not ‘Drawn Events’. You are free to book your own tee on the same day for these competitions if you prefer, but if you are in the draw you must not change anything without notifying the member on duty.
There are many other Ladies and Mixedevents which are listed inthis diary, plus running Eclectic, andBirdie competitions.
Somecompetitions aredesignated as Drawn ‘D’ in the diary, toplay in these youmust be includedin the officialdrawand playat the time allocated toyou.
b. Ladies Club Championship
To be eligible to play in the Club Championships, Ladies must have played in two individual qualifying competitions at Broome Manor Golf Club in the preceding 11 months with the exception of the defending Club Champion who will always qualify provided that she is still a member of Broome Manor GC.
The Ladies Club Championship competition takes place over 18 holes.
The Club Champion is determined by the best GROSS score. There is also a Handicap Prize awarded for the best net score.
c. Ladies Monday Golf
There is Ladies’ Monday Golf (except Bank Holidays -when there is a Mixed Event), starting at 10:32, except 6 times a year when the Senior men have an Eclectic and the start will move to 10:00. The Ladies Monday Golf will also move to the 9-hole course once a year on the day of the Senior AM/AM. These are open to all Lady Members, with or without a handicap. A limited number of tees are booked, there is usually the option to play13 or 18 holes.
These are non-competitive rounds although they may be used for a handicap or eclectic card.
d. Wednesday Mornings on the 9 Hole Course
There is a game every week (except Bank Holidays), players meet by 09.40 for a 09:55 start.
e. Winter League and Ladies Section Matchplay events
See notice board for specific conditions and guidance.
f. Club Competitions
Several main club competitions throughout the year are open to Lady Members. These are posted on Master-Scoreboard. They are subject to the rules listed under the Competition Rules – Club Events section.
PRIZES
a. There are prizes for all Ladies Section competitions.
b. Some prizes are presented immediately after the event. If you enter one of these competitions it is important that you are available for the presentation.
It is embarrassing to the Club and offends the Sponsor if a prize winner does not attend.
c. Other prizes are given at Club and Ladies Presentations during the year, you will be notified and urged to attend if you have won a prize.
VETS
(Wiltshire County Lady Veterans Golf Association)
Membership is open to Lady Members of Affiliated Golf Clubs who are aged60 or over by the Autumn meeting of the year. There is an annual fee of £5, which will be collected by the Broome Manor Representative at the start of the year. Additional fees are payable for each event entered, which usually includes a meal.
The VETS hold a Spring and Autumn event at Wiltshire Clubs and Inter County home and away matches. Details will be posted on the notice board.
JUNIOR GIRLS
The junior events organised by the club are open to boys and girls. All girls with a valid WHS handicap are also welcome to play in most of the ladies’ competitions.
BROOME MANOR GOLF CLUB – CONSTITUTION and RULES January 2021
ARTICLE 1. NAME and AFFILIATION
(i) The Club shall be called the ‘BROOME MANOR GOLF CLUB.’
(ii) The Club shall be affiliated to: England Golf, Wiltshire Golf.
ARTICLE 2. AIMS and OBJECTIVES
(i) The Club shall be an unincorporated association whose aim shall be to promote the game of golf and to encourage friendship between all who are prepared to uphold the etiquette and best traditions of the game. The Club shall organise competitions, arrange matches, issue handicaps, and promote social activities for its members.
(ii) The Club is a non-profit making organisation. All profits and surpluses will be used to maintain or improve the above aims. No profit or surplus will be distributed other than to another non-profit making body or to members on the winding up or dissolution of the Club
ARTICLE 3. MEMBERSHIP
(i) Membership of the Club shall be available to all users of Broome Manor Golf Complex, and others, who apply for membership on the official
application form, and whose applications are accepted by the Management Committee of the Club. Broome Manor Golf Complex is administered and managed by the Community Golf and Leisure Trust Ltd (CGLT).
(ii) Persons accepted for membership shall pay a Joining Fee, as recommended by the Management Committee, in addition to an annual subscription. As
ratified by the Annual General Meeting.
(iii) Full Adult Membership entitles the member to the full privileges of the Club. New or existing members who are 55 years of age or over on 1st April at
the beginning of the new season may choose either Full or Senior Weekday Membership. Junior Membership is available for those members under 18 years of age on 1st January prior to the new season, and for those under 14 at the beginning of the new season (1st April). Full adult members shall have full voting rights, Senior Weekday members shall have 0.5 of a vote, whereas Junior members may attend, but do not have any voting rights at an Annual or Extraordinary General Meeting.
(iv) Having an official England Golf handicap, and following payment of the appropriate subscription, a member may enter any relevant competition,
subject to the rules and information published in the current edition of the annual Club Diary.
(v) The annual subscriptions for Full, Senior Weekday and Junior Membership shall each be recommended by the Management Committee and ratified
by the Annual General Meeting. The annual subscriptions shall be due on 1st February, and payable not later than 31st March prior to the applicable
New members shall submit payment due with their official application form. Future in-year subscription offers may be proposed and ratified by the Management Committee.
(vi) The Management Committee of the Club may suspend or terminate the membership, or suspend the handicap, of any member whose conduct is
considered detrimental to the wellbeing and good name of the Club.
ARTICLE 4. OFFICERS OF THE CLUB
(i) The Officers of the Club shall be CHAIRMAN, SECRETARY, TREASURER, CLUB CAPTAIN, CLUB VICE- CAPTAIN, LADIES’ CAPTAIN and SENIOR MEN’S CAPTAIN. The incoming Club Captain will nominate a member of the Club to be his or her Vice-Captain, whose nomination shall be approved by the Management Committee.
(ii) The Chairman, Secretary and Treasurer shall each be appointed by the Management Committee to hold office until such time as he or she resigns or is removed from office by the Management Committee.
(iii) The Secretary shall be paid a salary, the amount of which shall be recommended by the Management Committee and ratified by the Annual General Meeting.
(iv) The Treasurer may be paid a fee, the amount of which shall be determined by the Management Committee.
(v) In the event of the Club disbanding, the Officers of the Club shall act as the custodians of the Club’s assets and trophies until such time as an Extraordinary General Meeting is convened to determine their disposal.
ARTICLE 5. MANAGEMENT COMMITTEE
(i) The Management of the Club shall be vested in the Management Committee, all members of which shall have Broome Manor Golf Club as their Home
Club for handicap purposes.
(ii) The Management Committee shall consist of the Officers of the Club, the Ladies’ Vice-Captain, the Senior Men’s Vice-Captain, the Juniors’ Organiser, the CGLT Director of Golf, together with up to six elected adult members of the Club, all of whom shall be prepared to sit on Sub-Committees of the Management Committee.
The Management Committee shall comprise the following:
Responsibility | Membership | Voting | Notes |
Chairman | Full | * | Casting vote only, when needed |
Secretary | Full | No | |
Treasurer | Full | No | |
Club Captain | Full | Yes | |
Club Vice-Captain | Full | Yes | |
Ladies’ Captain | Full | Yes | |
Ladies’ Vice-Captain | Full or SWM | Yes | |
Senior Men’s Captain | Full | Yes | |
Sen. Men’s Vice-Captain | Full or SWM | Yes | |
Juniors’ Organiser | Full | Yes | |
Six Elected Members | Full | Yes | |
CGLT Director of Golf | N/A | No | Ex officio |
* SWM = Senior Weekday Member
(iii) Each Section shall nominate its representative for the Management Committee (i.e. Ladies’ Vice-Captain, Senior Men’s Vice-Captain and Juniors’ Organiser), whose appointments shall each be approved by the Management Committee.
(iv) Elected members shall retire after two years, but each member so retiring shall be eligible for re-election.
(v) Each year, half the elected members shall retire at the AGM, the members so retiring being those who have been the longest in office since their most recent election. Elected members having served equal periods in office shall retire, in the absence of agreement, by lot.
(vi) All members of the Management Committee shall be informed of meetings and five members shall form a quorum.
(vii) Decisions at meetings of the Committee are made by a simple majority and, in the event of equality of voting, the Chairman or acting Chairman of that meeting shall have only a casting vote.
(viii) Any casual vacancy on the Management Committee or any office arising between Annual General Meetings may be filled by a Club member approved by the Management Committee.
(ix) Sub Committees may be elected by the Management Committee to deal with specific areas of responsibility and may include co-opted Club members who are not on the Management Committee.
ARTICLE 6. ACCOUNTS
(i) The Club’s finances shall be administered by a Finance Committee consisting of the Officers of the Club. The Treasurer shall keep the Club’s accounts.
The Club’s financial year shall commence on 1st November and end on 31st October.
(ii) The Officers of the Club shall be custodians of the Club’s assets and funds. Two from the Chairman, Secretary and Treasurer shall be required to sign cheques on the Club’s accounts and the signatures of all three shall be lodged at the bank.
(iii) As soon as is practicable after the end of the financial year on 31st October, there shall be prepared a statement of the assets and liabilities of the Club and a statement of income and expenditure during the year, which statements shall be audited by the Auditor not less than 28 days before the AGM
(iv) The Auditor shall be a professional accountant and shall not be a member of the Management Committee. He or She shall be appointed by each AGM and shall hold office until the next AGM The Auditor is not an Officer of the Club.
(v) All accounts shall be settled by 31st October. A signed, audited statement of accounts shall be ready fourteen days prior to the AGM
ARTICLE 7. ANNUAL GENERAL MEETING.
(i) The Annual General Meeting shall be convened during the first quarter of the next financial year.
(ii) Notice of the AGM shall be posted in a prominent location at the Club or by email to all Club Members at least eight weeks prior to the date.
(iii) The AGM shall review the audited accounts, as laid down in Article 6, hear reports from the Secretary and Treasurer, appoint an Auditor, elect a Committee and conduct any business on the agenda.
ARTICLE 8. LADIES’ SECTION.
(i) The Club shall make provision for a Ladies’ Section which will include both Full and Senior Weekday members and will organise both weekday and weekend competitions and some mixed competitions.
ARTICLE 9. JUNIORS’ SECTION.
(i) The Club shall make provision for a Juniors’ Section.
ARTICLE 10. SENIOR MEN’S SECTION.
(i) The Club shall make provision for a Senior Men’s Section which shall include those Senior Weekday members and Full members over 55 years of age who
wish to participate in the weekday competitions organised by the Senior Men’s Section, including some mixed competitions.
ARTICLE 11. TROPHIES.
(i) All trophies presented to and by the Club for annual competition shall remain the property of the Club and must be returned to the Club.
(ii) A member of the Management Committee shall be appointed as Trophy Steward and shall maintain a Trophy Book containing a list of all the Club trophies,
and a schedule of the winners. Each trophy winner shall sign confirmation of the date of receipt of the trophy they have won and be responsible for its safe keeping
and return. For trophies won in the Ladies’, Juniors’ and Senior Men’s Sections separate Trophy Books shall be maintained by a member of the appropriate Section
Committee, and she/he shall be responsible for the regular transfer of their records to the Trophy Steward. All trophies shall be returned to the Trophy Steward within 6 months of their being presented, or at the earlier request of the Trophy Steward or Club Secretary. The Secretary, Treasurer and Trophy Steward shall satisfy themselves that the trophies are adequately insured and kept in safe custody.
ARTICLE 12. COMPETITIONS.
(i) All competitions shall be played under the current Rules of Golf as laid down by the Royal and Ancient Golf Club of St. Andrews, and subject to the Local Rules of the course in play at the time of competition. Competitors shall also adhere to the appropriate Club Competition Rules as laid out in the annual
Club Diary.
(ii) The Secretary shall be responsible for the planning and organisation of all competitions, subject to the agreement of the Management Committee, and
shall exhibit, in a prominent position in the Clubhouse or via MasterScoreboard, due notice of all competitions.
ARTICLE 13. HANDICAPS.
(i) The Management Committee shall elect from its members a Handicaps and Competitions Sub Committee, comprising of five members plus the Secretary.
(ii) After due notice of meetings to all members of the Handicaps and Competitions Sub Committee, three shall form a quorum.
ARTICLE 14. AMENDMENTS.
(i) This Constitution may be amended by an AGM of the Club.
(ii) All amendments shall be subject to a two-thirds majority of the total of the votes cast by members present at the AGM and eligible to vote.
(iii) A motion by any members to alter or amend the Constitution must be submitted in writing to the Secretary, together with the names and signatures of the two Club members who propose and second the motion, at least six weeks prior to the AGM. It must then be posted prominently at the Club or by email to all members within one week of its submission.
(iv) Amendments to the Constitution as recommended by the Management Committee must be posted prominently at the Club or by email to all members at least three weeks prior to the A.G.M.
ARTICLE 15. EXTRAORDINARY GENERAL MEETING
(i) An Extraordinary General Meeting may be convened by the Secretary, a majority vote of the Management Committee, or following the written request to the Secretary signed by not less than ten Full members of the
(ii) A minimum of fourteen days’ notice must be given to all members of the Club by way of a notice posted prominently at the Club or by email to all
ARTICLE 16. COMPLAINTS or DISPUTES
(i) Any member having cause for complaint against, or dispute with either another member of the Club or with the Management Committee, must submit it in writing to the Secretary with the relevant facts in order that the issue may be resolved.
ARTICLE 17. WELFARE, SAFEGUARDING and SAFE GOLF
(i) The Club is committed to complying with the requirements of England Golf for Welfare, Safeguarding and Safe Golf.
(ii) The Club and Complex shall have a Club Welfare Officer who will normally be appointed jointly by the Club and CGLT.
ARTICLE 18. DISCIPLINARY COMMITTEE.
(i) A Disciplinary Committee, comprising up to four of the Officers of the Club will investigate all reported matters of misconduct or matters detrimental to
the good name of the Club.
(ii) The Disciplinary Committee may suspend the handicap of any member, and will recommend to the Management Committee, for its approval, any further
action deemed necessary.
(iii) A member’s right to reply will always be honoured.
(iv) The Disciplinary Committee will meet within seven days of any misdemeanour being reported in writing to the Club Secretary, and may co-opt the Ladies’ Captain, the Senior Men’s Captain or the Juniors’ Organiser as necessary.
ARTICLE 19. HONORARY MEMBERSHIP.
(i) Honorary membership of the Club may be granted by the Management Committee to any member in recognition of significant achievement, or contribution to, or on behalf of, the Club.
ARTICLE 20. INDEMNITY.
Members of the Management Committee shall not be liable (otherwise than as Club members) for any loss suffered by the Club as a result of the discharge of their
respective duties on its behalf, except such loss as arises from their respective wilful default, and they shall be entitled to an indemnity out of the assets of the Club for all expenses and other liabilities incurred by them in the discharge of their duties
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Disclaimer: Broome Manor Golf Club is not liable for any injury or loss sustained by a member whilst playing in a Club Competition.